1) Definitions:
In these Terms and Conditions
a) the term "Exhibitor" means any person form or company who has made application for and who has been granted space in the Exhibition.
b) The terms “Exhibition”, “Event”, “Fair” means the event detailed on the Booking Form and/or Invoice.
c) The term “Venue” means the location of a fair, buildings, land and premises
d) The term "Organisers" means Nelson Events Ltd or its lawful assigns.
2) These Terms and Conditions:
shall be construed in accordance with English law and shall be deemed to include all other terms and conditions or rules and regulations issued from time to time by the Organisers in relation to the Exhibition whether contained in the Organisers' Exhibition Information Pack, sales literature or otherwise.
3) Nature of Contract
a) This contract constitutes a licence and not a tenancy.
b) The Organiser reserves the right at anytime to alter the plan of the fairs as it deems necessary, in the best interest of the event
c) No space shall be deemed as reserved, confirmed or allocated or contract made until payment is received, in full.
4) Duration of Exhibition:
Details of exhibition hours will be notified by the organisers in writing. During these times stands must be manned by Exhibitor's staff.
5) Applications for Space:
a) Applications for space however made are on the understanding that these Terms and Conditions apply. Information on items to be displayed must be notified to the Organisers. Dangerous, harmful, explosive or inflammable items will not be permitted and may be removed by the Organiser at any time.
b) Exhibitors must contain their exhibits, stands, equipment, literature and other goods within their allotted space and must not block walkways or infringe on other exhibitors.
c) Nails, screws, glue, paint, blu-tack or anything that will damage or stick permanently to the fabric should not be used on the shell panels or painted surfaces. Any damage caused by the exhibitor will be charged at the current repair or replacement cost.
6) Payment Terms:
Payment will be due in full (including VAT if applicable) upon confirmation of a booking. A VAT invoice will be submitted to the Exhibitor by return.
7) Cancellation of Space:
Unless otherwise agreed by the Organiser, in the event that an exhibitor cancels a booking in full or part then no refund will be made by the Organiser of amounts already paid and any amounts still outstanding will become payable immediately.
8) Space not occupied:
The Exhibitor must occupy the space allotted to him by the event opening time on the first day of the Exhibition. Any Exhibitor failing to do so will be deemed to have cancelled their space booking and the Organisers may resell or reallocate such space without refund.
9) Relocation:
For the avoidance of doubt any contract between the Organisers and the Exhibitor for exhibition stand space is only for an amount of such space and no acceptance by the Organisers of any particular part of any Exhibition floor plan or stand number will constitute any agreement warranty or representation by the Organisers that the Exhibitor is entitled to exhibit at the Exhibition in such particular location and the Organisers reserve the right without being required to give notice to the Exhibitor to alter the layout of any Exhibition floor plan or position of any stand at any time.
10) Attendance:
The Exhibitor acknowledges that the Organisers shall not be held responsible for the failure of all or any other contracted exhibitors to attend the Exhibition or the failure of any number of visitors to attend the Exhibition for any reason beyond the reasonable control of the Organisers.
11) Indemnity:
The Exhibitor shall fully and effectually indemnify the Organisers against all costs claims demands proceedings and losses whatsoever made against or incurred by the Organisers as a result of the Exhibitor exhibiting or advertising any goods or services at the Exhibition.
12) The Letting of a Stand:
The Exhibitor shall not be entitled to assign sublet or grant licences in respect of the whole or any part of the space booked. In the event of the Exhibitor becoming bankrupt, going into administration, receivership or liquidation then the Organisers reserve the right to terminate the contract without refund
13) Promotion and Representations:
a) Whilst the Organisers shall use their reasonable endeavours to organise and promote the Exhibition in such manner as they consider appropriate, the Organisers reserve the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the Organisers as to audience projections or methods or timing of promotion shall constitute only general indications of the Organisers' promotion and organising strategy and shall not amount to any representation or warranty.
b) Any application for stand space or any acceptance thereon by the Organisers shall not be conditional on the presence or location of any other exhibitor at the same or any other Exhibition and any reference to such conditionality shall not apply to any contract between the Organisers and the Exhibitor for exhibition stand space.
14) Postponement or Abandonment:
The Exhibitor shall not have any claim against the Organisers in respect of any loss or damage consequent upon the failure for whatsoever reason of the Exhibition being held or the Exhibition venue being or becoming wholly or partially unavailable for the holding of the Exhibition or by substitution of an alternative venue for the Exhibition or by means of any other reasonable matter or thing the Exhibition can be held the contracts for space shall be binding upon all parties save that the same shall be deemed to be varied so as to allow for any necessary change in venue, dates or period of the Exhibition, stand size, location or otherwise.
15) Insurance and Exclusions:
a) The Exhibitor shall effect at its own cost full indemnity insurance against usual risks in respect of loss damage or injury to goods and persons.
b) The Organisers shall not be liable for any loss or damage (including consequential or indirect loss or damage) suffered by the Exhibitor whether such loss or damage arises from breach of a duty in contract or tort or in any other way (including loss or damage arising from the Organisers' negligence) and which shall include (but not by way of limitation) loss of profits; loss of contracts; loss of or damage to property or goods of the Exhibitor or any other person; or personal injury to the Exhibitor or any other person (but only so far as such injury is not caused by the Organisers' negligence).
16) Exhibitor's Insurance:
The Organisers are not responsible for the safety of any exhibit or other property of the Exhibitor or other person, or for the loss, damage or destruction by theft, or fire or any cause; or for the loss, damage or injury sustained by an Exhibitor or other person. This is whether by reason of any default in the Exhibition building caused by fire, storm, tempest, lightning, explosion, national emergency, war, labour disputes, strikes, lock-outs, civil disturbances, inevitable accident, force majeure or for any other cause not within the direct control of the Organisers whether of the same kind or not. No responsibility can be accepted for any consequences of prevention postponement or abandonment of the Exhibition. Exhibitors should secure their own insurance to cover all liabilities and risks.
17) Fire Precautions:
All items used for building, decorating or covering stands must be of non-flammable material. Exhibitors must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk. In the case of vehicles forming part of the exhibition, the battery must be disconnected and the fuel fillers sealed. A designated fire extinguisher must be kept close by. The Organisers reserve the right to exclude any vehicle which in the opinion of the Organisers is not considered fit to exhibit.
18) Exclusion of Personnel:
a) more than this and the standing visitor entrance fee shall be payable for any additional staff
b) The Organisers reserve the right in their absolute discretion to exclude or remove from the Exhibition any person whose presence is or is likely to be undesirable and the Organisers may exercise such rights notwithstanding that any person is the servant or agent of the Exhibitor or otherwise in any way connected or associated with the Exhibitor.
19) Admission:
a) The Organisers reserve the right to refuse admission to any company or person which does not display products, services or equipment which are in keeping with the principles of the event,
b) or who have not fully paid for their stand and/or related services,
c) or who at their sole discretion may be harmful to their commercial interests.
20) Noise:
No public address system, music, generators or electric amplification shall be operated from any trade stand or exhibition without the prior consent in writing of the Organisers. No noise shall be created on a trade publicity stand or exhibition audible at a level likely to cause distress or concern to traders or to the general public.
21) Erection of Stands:
The Exhibitor hereby acknowledges that the Organisers may appoint official stand contractors, when applicable. However an Exhibitor may be permitted to appoint another contractor recognised by the Organisers for interior work to the shell scheme subject to the Organisers' written consent being obtained.
22) Dismantling of Exhibits:
a) No exhibit shall be packed, removed or dismantled prior to the closing of the Exhibition without written permission from the Organiser.
b) If the Exhibitor acts in breach of this provision he shall pay, as compensation for the detraction to the Exhibition's appearance and in addition to all sums otherwise due under this agreement, an amount equal to one third of the total display charge for the Exhibitor's allocated area.
c) The Exhibitor will be liable for all storage and handling charges resulting from failure to remove all exhibits and display materials from the allocated area before the notified time of the closure of the Exhibition.
d) The Exhibitor must surrender any occupied shell scheme and or fixtures and fittings in its original condition and shall make good and indemnify the Organiser for any damage to the premises by the Exhibitor, his agents, contractors or employees.
23) Health & Safety:
Exhibitors must act in accordance to relevant legislation on H&S and manage risk appropriately.